# Custom Invoice

Hybr Billing supports customizing invoices to your business needs, invoices can be customized with Company Logo, Unique Invoice Format, Additional Notes, etc., Out of the box, 3 templates are supported with varied themes. 

Operators can choose a template from the default ones and can further customize it or new templates can be added to the application. To generate invoices in multiple languages, language-specific versions of the chosen template to be added to the application.

### Template Configuration

* From Billing Invoice Settings in the Admin portal, enable 'Template Based Invoice Generation' and choose the theme of choice

![](/files/-MGgvEC_FNgZVWgAsntA)

#### Customizing Invoice Templates

To customize the default template for your needs, follow the below steps.

* Export the required template

  * Run the below command using the latest billing tool to list the available templates

  ```
  BILLING.EXE ExportNotificationTemplate /ApiEndpoint:[apiendpoint] /Username:[username] /Password:[password]
  ```

  * Select the required invoice template from the list - InvoiceTemplate\_Theme 1, InvoiceTemplate\_Theme 2, InvoiceTemplate\_Theme 3
  * Once exported, navigate to the same folder specified in the message to get the file
* Edit the exported template as required and place it in the same path where it was originally exported
* To update the modified template, follow the below steps
  * Run the Import Command and Select the template to be updated from the list

    ```
    BILLING.EXE ImportNotificationTemplate Invoice /ApiEndpoint:[apiendpoint] /Username:[username] /Password:[password]
    ```

#### Email Template

Below are the email templates available to notify users on invoice generation and due date

* Invoice generation email - InvoiceNotificationTemplate
* Due date approaching alert email - InvoiceDueDateApproachingNotificationTemplate
* Due date email - InvoiceDueDateNotificationTemplate

To customize the above default templates, follow the below steps for each template.

* Export the required template

  * Run the below command using the latest billing tool to list the available templates

  ```
  BILLING.EXE ExportNotificationTemplate /ApiEndpoint:[apiendpoint] /Username:[username] /Password:[password]
  ```

  * Select the required template to be modified from the list
  * Once exported, navigate to the same folder specified in the message to get the file
* Edit the exported template as required and place it in the same path where it was originally exported
* To update the modified template, follow the below steps
  * For the Invoice generation template, run the Import Command with email subject and invoice file name format
  * Email Subject and Invoice file name supports below placeholders
    * InvoiceId - Invoice Identifier
    * CustomerName - Tenant Company Name
    * InvoiceYear - Invoice Period's Year
    * InvoiceMonthNumber - Invoice Period's Month Number
    * InvoiceMonth - Invoice Period's month in text
    * SubscriptionId - Tenant Subscription Identifier

```
BILLING.EXE ImportInvoiceNotificationTemplate Invoice /emailSubject:{emailSubject}"  /invoiceFilenameWithoutExtension:"{invoiceFilenameWithoutExtension}" /ApiEndpoint:[apiendpoint] /Username:[username] /Password:[password]  
```

* To update the other two templates, use the below command

```
BILLING.EXE ImportInvoiceNotificationTemplate Invoice /emailSubject:{emailSubject}" /ApiEndpoint:[apiendpoint] /Username:[username] /Password:[password]  
```


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